Dear Artist,
Congratulations! You have a confirmed booth at the SEA (Society for East End Arts) Holiday Art Sale! The sale is taking place December 4th and 5th* at the East End Community School on North Street in Portland.
Below you will find the following info:
1. Volunteer Sign Up Form.**
2. Waiver and SEA Agreement Form that must be signed (check Acceptance box) and returned to me by November 5, 2009.
3. IMPORTANT Holiday Art Sale Information about the sale and your participation.
4. Checklist of what you might need for the event.
You will be notified of your booth location by mid-November. Your booth will be for you alone or shared, depending on your application request.
Please note that because of school activities, load-in time begins at 4:00 p.m.** on Friday. No one will be able to use the school’s main/front doors before 4:00 p.m. Doors open to the public at 6:00 p.m.
Postcards and posters will be ready after November 1st. We are giving each artist 30 postcards for your use (to mail to clients) and are asking your help in distributing posters in the Greater Portland area. Postcards will be mailed to everyone except artists living in Greater Portland. We are asking artists who live in those communities to pick up their postcards (and posters if you can put some up) at Casco Bay Frames, Hannaford Plaza at 295 Forest Ave., Portland. Store hours are M-F 10-6, Saturday 10-5.
We look forward to having you in the SEA Holiday Art Sale – it’s going to be a fun and vibrant event.
Please feel free to contact me if you have any questions.
Sincerely,
Solange Kellermann,
SEA Holiday Art Sale Coordinator
solangekell@hotmail.com
207.577.0648
*The Sale will go on in the event of a snowstorm, unless there is a daytime parking ban.
**Friday set-up volunteers will be able to load-in earlier through the back loading dock. We will contact Friday set-up volunteers regarding their load-in times.
1. CLICK the link for
the Volunteer Sign Up Form
2.
CLICK the link for the Waiver and SEA Agreement Form
*required
3. Important Show
Info *Please take the time
to read
SEA Holiday Art Sale 2009
East End Community School
Eastern Prom, 195 North Street, Portland
Friday & Saturday , December 4th & 5th
Sale open to Public Fri, 6:00-9:00pm & Sat, 10:00am –
6:00pm
Set-up: Fri, 4:00-6:00pm
Tidy-up Hours: Fri, 9:00-9:30pm & Sat 9-10am
Take down: 6:00-7:00pm
SET-UP HOURS:
Friday set-up
time is from 4:00 – 6:00. You will not be able to get into
the school before that time unless you are a set-up
volunteer. Doors open to the public at 6:00.
PARKING/UNLOADING:
You will be able
to unload no sooner than 4:00 P.M. at the front of the
school and/or in back at the loading dock. Do not drive on
the grass or block driveways. If you block a driveway, your
car will be towed.
Once you have unloaded please move your car as far from the
school as you can– we want to insure that there is plenty
of parking for our guests and customers.
Do not park in the driveway or you will be towed.
BOOTH/SPACE ASSIGNMENTS:
* We provide: 1
chair to each booth; one 6’ x 2.5’ table per applicant who
reserved and paid for a table.
* You will receive a specific booth assignment by
mid-November online.
* There must be someone tending your booth at all times.
You may have someone else tend your booth.
* You will have enough space for the chair behind your
table and limited space for additional display in front of
your table. Those who indicated that a 5 x 8 space would
suffice will have just enough space for a table and chair.
* Please keep your booth number (and name) visible so that
people using the map we hand out will know where they are.
The map lists booth numbers and participating artists,.
ELECTRICAL PROVISIONS:
1. Electricity
will be available only to booths that are against a wall.
We cannot run electric cords into the middle of rooms.
2. If you are assigned a booth that has access to
electricity, you will have access to an outlet, although we
can’t guarantee how close it’ll be to your booth. Please
make sure to bring your own (20’ or more) extension cord
and power strip.
3. Please let us know if you have any outstanding needs
that haven’t been indicated on your application.
SECURITY
The Holiday Art
Sale area will be locked after hours. We recommend that you
do NOT leave any valuables overnight. SEA is NOT
responsible for any lost or stolen
items.
WAIVER:
The Waiver must
be signed by you before the sale begins. You can do this by
following the link and checking the “I agree” box on the
Waiver Form.
CLICK HERE for
the Waiver and SEA Agreement
Form
Tidy-up HOURS:
The Tidy-up
hours listed above are when you can access your booth
(while the sale is not open to the public) to close or open
your booth.
CLEAN UP ON SATURDAY:
Please fold and
stack tables and chairs in the Community Room when the Sale
is over. This will greatly assist the clean up
process.
PUBLICITY
Postcards and
posters will be ready
after November 1st. We are giving each artist 30 postcards
for your use (to mail to clients) and are asking your help
in distributing posters in the Greater Portland area. Your
postcards will be mailed to everyone except artists living
in Greater Portland. We are asking artists who live in
those communities to pick up their postcards (and posters
if you can put some up) at Casco Bay Frames, Hannaford
Plaza at 295 Forest Ave., Portland. Store hours are M-F
10-6, Saturday 10-5.
We
are placing listings and ads locally and promoting the Sale
on the SEA website: www.seaportland.org
We will be postering the Portland area. If you can put
posters in your area, please pick them up at Casco Bay
Frames, Hannaford Plaza at 295 Forest Ave., Portland. Store
hours are M-F 10-6, Saturday 10-5.
A pdf of the Sale poster will be on the SEA website:
www.seaportland.org
We encourage you to promote this event by distributing your
postcards and contacting your client
list.
FOOD:
The school PTO
will be selling coffee and food in the Community Room. If
you need more food, it’s easy to find in this
neighborhood.
VOLUNTEERS:
We always need
extra hands to set up the Sale and outside signage. Artists
who help with set-up Friday will be allowed to load-in at
2:45 p.m. Please contact Solange or fill out the Volunteer
Form and submit it if you are available to assist with the
Sale set up.
CLICK HERE for
the Volunteer Sign Up Form
4. SEA HOLIDAY ART SALE
Checklist
(Things you’ll want to consider bringing to the Sale)
Sales materials:
* Money box,
change, tax table
* Receipt book
* Notebook to record sales
* Pens, markers
* Scissors
* Credit card equipment
* Calculator
* Record of beginning and ending inventory
* Record of beginning cash on hand
* Bags & boxes
* Packing material
* Product inventory
* Price tags/labels
* Item labels
* Tape
* Monofilament
* Paper towels
Marketing:
* Booth sign
* Mailing list book
* Business cards
* Brochures
* List of future events
Booth Display:
* Small
pedestals
* Tablecloths
* Mirror
* Cover to use overnight
Miscellaneous:
* Hand truck,
dolly or suitcase to transport things
* Comfortable layered clothes
* Comfortable shoes
* Water
* Snacks
If you have additional
questions please contact
Solange Kellermann at solangekell@hotmail.com
or day of sale, call Solange at
207-577-0648